General Ledger Detail Maintenance

This option is used to maintain records in the General Ledger post file. Use this option only if a hardware or software malfunction has caused records not to be posted, or an out of balance posting has occurred.

Note   You cannot edit data using this feature. Be very careful how you enter information. Run a General Ledger Journal Audit and a Financial Statement Worksheet when you have finished to confirm that the journal you have changed and the General Ledger are both in balance.

General Ledger Detail Selection screen

Company/Division

Enter the company and division number for the transaction you are correcting.

General Ledger Number

Enter the General Ledger account number for the transaction you are correcting.

Journal Date

Enter the Journal Date for the transaction you are correcting.

Journal Control Number

Enter the Journal Control Number of the transaction you are correcting.

Journal Sequence Number

Enter the Journal Sequence Number of the transaction you are correcting.

Site Number

Enter the Site Number of the transaction you are correcting. The Site Number is only contained in transactions that have been transmitted from one system to another system using the Host to Host Processing Functions.

OK

If the information entered is correct, the "General Ledger Detail Correction" displays.

General Ledger Detail Correction

Amount

Enter or adjust the amount of the transaction you are correcting. Credit entries are keyed as NEGATIVE AMOUNTS.

Source

Enter or change the source of the transaction you are correcting.

Description

Enter or change the description of the transaction you are correcting.

Period

Enter or change the period of the transaction you are correcting.

Note   The period must be the same as the month of the transaction date.

Posted Fiscal/Tax

The post code indicates if a transaction has been closed by running the Monthly Close procedure in the General Ledger for the fiscal and/or tax period. These fields are protected, you cannot access them.

Adjustment

Y = This is an adjustment entry. (Adjustment entries print on the Adjusted Trial Balance).

Transaction Date

Enter the corrected date of the transaction.

OK

If the information entered is correct, the "General Ledger Detail Selection" will display again.