Job Cost Detail Maintenance

Using the "Job Cost Detail Selection", you can maintain records in the Job Cost Post file. Use this option only when a hardware or software malfunction has caused records not to be posted, or an out of balance posting has occurred.

Note   There is no editing of data entered using this option. Be very careful how you enter information. Run a Job Cost General Ledger Journal Audit and a Detail Job Cost Report when you have finished to confirm that the journal you have changed and the Job Cost General Ledger account are both in balance.

Job Cost Detail Selection

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Company/Division

Enter the company and division number for the transaction you are correcting.

Job Distribution

Enter the job distribution of the record you want to correct.

Job Number/Sub Job Number/Cost Distribution/Cost Type/Labor Class

Record Type

Enter one of the following to indicate the type of transaction to be corrected:

1 = Income

2 = Job Cost

Transaction Date

Enter the date of the transaction to be corrected.

Journal Date

Enter the date for the transaction you are correcting.

Note   The date must be entered in MMDDYYYY (Month, Day, Year) sequence.

Journal Control Number

Enter the Journal Control Number of the transaction you are correcting.

Journal Line Number

Enter the Journal Line (sequence) Number of the transaction you are correcting.

OK

If the information entered is correct, the "Job Cost Detail Correction" displays.

Job Cost Detail Correction

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Amount

Enter or change the amount of the transaction you are correcting. This field is required for all types of transactions. Credit entries are keyed as negative amounts.

The gross hour and dollar fields are required also when transactions with cost types coded as "Track Hours = Y" are being corrected. Labor cost types would always require entries to these fields, as well as some equipment transactions.

G/L Number

Enter or change the general ledger account number for the transaction you are maintaining.

Source

Enter or change the source of the transaction you are correcting.

Description

Enter or change the description of the transaction you are correcting.

Regular Hours/Overtime Hours/Other Hours

For labor (and equipment, if your are tracking hours on equipment usage) correct or enter the number of hours for this transactions.

Regular Gross/Overtime Gross/Other Gross

For labor (and equipment, if you are tracking hours on equipment usage) correct or enter the amount of gross dollars for each type of hours entered.

OK

The "Job Cost Detail Selection" displays again.