Use this option to modify or delete payroll entry records. This screen is accessed by clicking the CHANGE button on screens where it is available.
Payroll Entry/Change Selection screen
You can use the Payroll Entry/Change Selection screen to change and delete payroll entry records.
To correct entries
1. Enter the Group Number assigned by the system during payroll entry (this number prints on the far right of the Payroll Edit Register or Payroll Proof). Click the prompt arrow to select from the group numbers available for selection.
2. Select the Delete field.
3. Click OK to display the Payroll Detail Change screen.
Group Number
Enter the Group Number that displays on the Payroll Edit Register (or Payroll Proof).
To Delete a group (a group is all transactions that have the same group number).
Select the Delete field.
To Change or Delete only one transaction in the group.
Select the Delete field, and then click OK to display the Payroll Detail Change screen.
Calculate Check
This feature will allow you to calculate and record a manual check in a single step.
Y Display the Payroll Entry Check Calculation Selection screen.
Dates
Enter the week ending, check and journal dates for the check to be calculated.
This feature lets you print the following preliminary reports:
Payroll Proof
Payroll Register
Deduction Register by Employee
Note: These reports are preliminary and for your information only.
The check numbers shown on the register are temporarily reflected from the system defaults (Employer Bank Account Maintenance) and are not actually assigned.
The actual manual check number, as entered, will be reflected on the Payroll Register when it is run from the Processing Menu.
Piece Work Adjustment
Enter the adjustment number, if applicable. This is used to track adjustments in the employee's earnings record.
The Payroll Detail Change Screen is identical to the Exception Detail screen used for Payroll Entry.
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Click to process these entries and access the Payroll Change Detail screen. |
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Click abandon these changes and return to the Payroll Entry Header screen. |
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Click to return to the Payroll Entry Header screen without saving changes. |
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Click to display the Time Card Summary screen. See, Viewing and Printing Timecard Detail. |
Payroll Entry/Change Detail screen
You can change the entries in any of the fields except:
Company Number
Division Number
Employee Number
Check Type
Shift
Whether or not changes are made, you must press Enter through each transaction in the group to complete the processing for a group.
The function options displayed for this screen have been disabled and will not work in Change Mode.
When the last transaction for a group has been processed, the Payroll Entry/Change Selection screen displays again. When all changes have been made, select from the indicated function keys to return to the entry mode or exit to the menu.
Changes Made After Payroll Proof
To make changes after the proof, register and checks are run; you must first run the Clear option from the Payroll Processing menu. This enables you to access records in the Payroll Work file.
After the Clear option has run, the process for making adjustments or changes is the same as described above.
Record Not Found
If you enter an invalid Group Number, or try to access a record before running one of the Clear options, you would get this message. Run the Clear option and then access the record.
To Delete Transactions
Enter the group number. All transactions having the same group number are deleted. Enter a Y in the Delete field and press Enter. To delete a single transaction, enter an N in this field, press Enter to display the Detail Change screen and field exit through the transactions) you want to delete.
To Calculate/Print a Manual Check
If all of the transactions are in the same group number, enter the group number for which you want to calculate/print a manual check.
Alternatively, if the transactions are in multiple groups, enter the employee number for whom you want to combine multiple group numbers.
All records for the entered employee number are copied from the selected group numbers, based on week number, and consolidated into a new group number for processing.
Calculate Check
In both of the above scenarios, you must select the check box to calculate the check.
Week to Include
Select = Enter the week numbers that were used to enter the original group numbers.
Proc = Enter the week number for the new group number.
Processing Week Number
The week number entered here is used to process the multiple weeks selected above as one payroll period. If this is left blank, each week selected above is processed as a separate payroll period with separate payroll checks.
Use this feature if your payroll period is bi-weekly or semimonthly and you enter payroll by day. For example you would enter week 1, day 1 thru 7, and week 2, day 1 thru 7, and process as week 2 to produce one payroll check.
Check Date/Journal Date
Enter the Check and Journal Dates.
This feature lets you print the following preliminary reports:
Payroll Proof
Payroll Register
Deduction Register by Employee
Note: These reports are preliminary and for your information only. The check numbers shown on the register temporarily print from the system defaults and the Employer Bank Account Master and are not actually assigned.
The actual manual check number, as entered, reflects on the Payroll Register when run from the Processing Menu.
Piece Work Adjustment
Enter the adjustment number, if applicable. This is used to track adjustments in the employees earnings record.
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Click to return to the Payroll Entry/Change Selection screen |
