The Pay Rates tab is used to set up multiple Hourly and Salary, date-sensitive pay rates. This accommodates pay rate changes that are effective on a specific date, for a specified period, and allows these records to be set up in advance. This rate file can also be used to apply pay rate exceptions for specific employees.
Employee Data Pay Rates screen 1
Start Date/Completion Date
If date-sensitive pay rates are being used, enter the Start Date and Completion Date for this Employee Rate Type. These dates are used to calculate the employees pay rate.
If date-sensitive pay rates are not being used, enter all 9s in the Completion Date field. The Start Date field will default to zeros when you click OK.
Entering a date range that conflicts with that of an existing record for this Employee will generate an error message. The conflicting date ranges must be resolved before continuing.
Rate Calculation Notes
For hourly rates, the week ending date is used to calculate a date for each of the 7 days of the week.
These dates are used in conjunction with the specified day number to calculate additions and deductions during payroll entry. By doing so, the system can get a new rate during the week for each record.
If a day number is entered as zero, the system will use day seven (7) to calculate pay rates.
Distribution Company/Division
If this is an inter-company record, enter the Distribution Company/Division numbers. Click the Distribution Division prompt to make these selections from a list.
Job Number/Sub Job Number
Enter the Job/Sub Job associated with this Employees rate type. The Job Number is required for Rate Types 1, 2, and 3. The Sub Job is not required.
Employee Class and Employee Type
Enter the Employee Class and (optional) type for this Employees rate type. The Employee Class is required for Rate Types 1, 2, 4, and 5
Union Number
Enter the Union Number associated with this Employees rate type. The Union Number is required for Rate Types 1 and 4.
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Click to process these entries and display the second Pay Rates screen. |
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Click to display the Copy by Employee screen and copy Distribution Methods by Individual Employee. |
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Click to display the Copy Employee Rates by Record screen and copy Distribution Methods by Record. |
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Click to return to the Contact Information screen without saving changes. |
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Click to create, and navigate to, a new record in Human Resources based on these entries. This button will appear only if this is a new record and your system includes the Human Resources application. |
Employee Data Pay Rates screen 2
Start Date/Completion Date
These dates default to the entries made on the previous screen. Enter a new Completion Date for this Pay Rate, if necessary, or click the icon to select from a calendar.
Description
Enter a Description for this Pay Rate.
Salary
Enter the new Salary Rate.
Rates
Enter the Regular, Overtime, and Other hourly rates for Class, Equipment Repair, and Standard Cost for this employee. These fields are 12 characters in length. They will accept a decimal point and up to 11 digits, 3 of which are decimal places.
Note: These rates override the rates set up in the Payroll defaults.
Craft
See the description for Standard Cost below.
Equipment Repair
The system uses these rates for entries made on the Equipment Repair screens during payroll entry.
Standard Cost
When using the Standard Cost feature, employees are paid at the Craft Pay Rate and jobs, coded as Standard Cost in the Job Description file, are charged at the Standard Cost Rates.
Leave this field all zeros to post Actual Pay Rates to a Standard Cost. See Job Cost | Maintenance | Job Cost Setup - Job Description file, Standard Cost Job documentation for details.
Rate Differential
Enter the Shift Differential pay rates for this Employees rate type. The Pay Type field must be set to Hourly.
Note: These rates override the rates set up in the Payroll defaults.
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Click to process these entries and display the initial Pay Rates screen. |
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Click to display the Copy Pay Rates by Employee screen and copy Distribution Methods by Individual Employee. |
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Click to display the Copy Pay Rates by Record screen and copy Distribution Methods by Record. |
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Click to return to the Pay Rates screen without saving changes. |
Pay Rates - Copy by Employee screen
Copy From
Start Date
Enter the date (MM/DD/YYYY) the employee rate being copied went into effect, or click the icon to select from a calendar.
Completion Date
Enter the date (MM/DD/YYYY) the employee rate being copied was terminated, or click the icon to select from a calendar.
Copy To
Start Date
Enter the date (MM/DD/YYYY) the employee rate being copied to went into effect, or click the icon to select from a calendar.
Completion Date
Enter the date (MM/DD/YYYY) the employee rate being copied to was terminated, or click the icon to select from a calendar.
Multiplier
Enter the multiplier for this record. The value entered will either increase, or decrease, the hourly pay rate being copied.
For example, if the new pay rate is to be:
Increased by 8%, then enter 1.080
Decreased by 8%, then enter .920
A new rate can be entered, or the rates can be changed after coping the records.
The original record (Copy From) remains on the system. Remove old records by clicking DELETE on the Pay Rates tab screen 2.
Note: We recommend you take print screens before you delete records.
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Click to copy the records for the date range specified, and apply the multiplier if applicable. The Pay Rates tab screen 2 displays. |
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Click to return to the second Pay Rates screen without saving changes. |
Pay Rates - Copy by Record screen
Copy From
Start Date
Enter the date (MM/DD/YYYY) the employee rate being copied from went into effect.
Completion Date
Enter the date (MM/DD/YYYY) the employee rate being copied from was terminated.
Copy To
Start Date
Enter the date (MM/DD/YYYY) the employee rate being copied to went into effect.
Completion Date
Enter the date (MM/DD/YYYY) the employee rate being copied to was terminated.
Multiplier
Enter the multiplier for this record. The value entered will either increase, or decrease, the hourly pay rate being copied.
For example, if the new pay rate is to be:
Increased by 8%, then enter 1.080
Decreased by 8%, then enter .920
A new rate can be entered, or the rates can be changed after copying the records.
The original record (Copy From) remains on the system. Remove old records by clicking DELETE on the Pay Rates tab screen 2.
Note: We recommend you take print screens before you delete records.
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Click to copy the records for the date range specified, and apply the multiplier, if applicable. The Pay Rates tab screen 2 displays. |
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Click to return to the second Pay Rates screen without saving changes. |
