Human Resources Investment Plan

This Distribution Entry screen displays if the Distribution Code H was selected on the Distribution Master Selection screen.

Human Resources Investment Plan screen

Pension Plans and 401K Plans often allow employees to divide their investment into different options. After the Benefit/Deduction has been set up, then the individual plans can be established.

Description

Enter a Description for this Employee Investment.

Account Numbers

Liability

Enter the Liability (credit) G/L Account Number to which this Employee Investment should be posted, or click the prompt to select from a list. This is a required entry.

Expense

Enter the Employer Expense (debit) G/L Account Number to which this Employee Investment should be posted, or click the prompt to select from a list. This is a required entry, however it will only be used for Benefits.

Note: The H/R Distribution Number with a Deduction Type = 00 must be set up prior to defining other Distribution Numbers and Deduction Types.

Accounts Payable

Vendor Number

Enter a valid Vendor Number or click the prompt to select from a list. If the Vendor Master record is in a different Company/Division than the Distribution record, make the Company/Division selections (below) prior to selecting this Vendor Number.

The lookup table available from the Vendor Location prompt also lists the Vendor Number associated with each location, so both the Vendor Number and Vendor Location selections can be made using that prompt.

Vendor Location

A Vendor Location is a remittal address, for Vendor payables, that is set up in the Vendor Master file.

Enter a current Vendor Location, or click the prompt to select from a list. The Vendor Number associated with this selection will auto-fill the Vendor Number field.

If the Vendor Master record is in a different Company/Division than the Distribution record, make the Company/Division selections (below) prior to selecting the Vendor Number and Vendor Location.

Company/Division Number

Accept the Company/Division used at login or, if the Vendor Master record is in a different Company/Division, click the Division Number prompt to make new selections from a list. The Company/Division Numbers are used for Inter-company transactions at the detail level.

The Vendor and Company/Division entries will allow a deduction, or benefit, to automatically build an open Accounts Payable transaction.

The following processing occurs during Payroll Update

1. These transactions will update the Accounts Payable batch file with a batch number of 88888.

2. The Liability Account will be used to post the tax liability during Payroll Update. When the batch entries are updated in Accounts Payable, a debit entry will be posted to this account and a credit entry will be posted to the Accounts Payable control account.

3. All of the transactions will be summarized according to Vendor Number/G/L Account Numbers to create one invoice per Vendor.

Note: The invoices will be created during Payroll Update if the Vendor Number is currently set up and is non-zero. The Vendor Number cannot be added to the Vendor Master during this procedure.

	Click to process these entries and return to the Distribution Master Selection screen.
	Click to return to the Main Menu without saving changes.
	Click to return to the Distribution Master Selection screen without saving changes.