The Job Entry with Adjustments screen is designed to allow ease of entry from eCMS Job format time cards. This screen can be accessed by selecting the Job - Adjustments option from the Screen Selection drop-down list on the Payroll Entry Header screen.
Department Account/Job Cost Account
These accounts will be displayed only if they were overridden on the previous screen. They cannot be changed. The Job Cost account must have its G/L Application Code set to Job Cost. The Department account must have its G/L Application Code set to General Ledger.
If Standard Labor Costing is being used:
The Department G/L Account will be charged with the Employee’s actual Labor costs.
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The Job Cost G/L Account will be charged with the standard Labor cost.
Job/Sub Number
Enter the Job/Sub Job number to be associated with these entries, or click the Sub Job prompt to make these selections from a list.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Shift
This field defaults to the entry in the Employee Master. To override that value, click the prompt and select one of the following from the drop-down list.
Standard
Swing
Graveyard
The entry in this field will determine if additional pay (Shift Differential) is to be added to the Employee’s Pay rate. Shift Differential amounts are entered in the Payroll Default Values and the Employee Class Files.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Payroll | Maintenance 1 | Employee Class Master
Day
Day Number 1 = 1st day of payroll week.
Enter the number that represents the Day of the Week for this entry. Separate entries can be made for each day, or part of a day, or a single entry can be made for the entire week (enter 0 for the Day Number. The system interprets Day Number 0 as Day Number 7).
This field is not mandatory, but the system assumes Day Number 7 when the Day Number entered is 0. Certified Payroll Reports are not generated, but Employees do receive paychecks.
If Worker’s Compensation rates, Pay rates, and Deductions and Benefits have been set up using Date Sensitivity functionality, then time should be entered by Day Number.
Crew Number
Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.
Crew Group
Enter a Crew Group number, if applicable.
Distribution Company/Distribution Division
These fields auto-fill from the entries made on the Payroll Entry Header screen. They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.
All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.
An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction.
The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default File.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Employee Number
Enter the Employee's number, or click the prompt to select from a list. The Employee must have active records in the Employee Master and the Employee State and Local file. If either of these records is missing, an error message will display and processing for this Employee cannot proceed until this is corrected.
Regular Hours/Other Hours
Enter the number of Regular Hours and Other Hours. These fields are 5 characters in length and will accept two whole numbers, a decimal point, and two decimal places.
Negative hours needed to correct a previous payroll should be entered on the exception screen, and take the form of a minus sign (-), followed by one whole number, a decimal point, and two decimal places.
Regular hours can be automatically converted to overtime hours by the Payroll System.
Note: Other Hours that are not assigned an Hour Type code will be interpreted by the system as Overtime Hours and assigned a pay rate of 1½ times the regular hourly rate.
Hour Type
Other Hours are grouped and reported under one of these codes. Other Hours, by differentiating them from Overtime Hours, can be included or excluded from Union Benefits or Workers Compensation premium calculations. Comp Time hours (CE or CU) are only valid if the CGC Human Resources application is installed.
When a proof is run, Subsistence Pay hours (SB) are multiplied by the Other rate, and a non-taxable travel adjustment is created. The Subsistence Pay hours are then dropped from the process. Premium pay rate is used.
These codes are set up in Payroll File Maintenance.
Payroll | Maintenance 2 | Other Hours Types
The following table lists the most commonly used codes ( * - Indicates Premium Pay Rate).
Enter a valid Hour Type code, or click the prompt to select from a list.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Employee Class/Type
The Employee Class and Type from the Employee Master are displayed. One or both of these codes can be changed to another valid code. Changing the Employee Class or Type can change Pay rates, Worker's Compensation code and/or Union benefits, depending on the information entered in the Employee Master and/or the Job Description, Job Cost or Union files.
Adjustment Type/Amount/Adjustment Number/Account Number
Use these fields to determine an income adjustment or deduction. Aggregate adjustments cannot exceed 99,999.00 for an individual Employee in a single payroll run.
Adjustment Type
Click the prompt and select one of the following from the drop-down list.
AJ = Adjustment
OD = Other Deduction
Amount
Use the Negative Field Exit key to enter negative (or reversing) amounts.
Number
This number must be a valid record in the Deduction Distribution Master.
Account Number
You may only override the Expense Account displayed if this is an adjustment (AJ) entry. If this adjustment is a job charge, enter the valid Work in Progress G/L account number.
Note: If an Employee has more than one adjustment, use multiple lines to complete the individual Employee's entry.
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Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen. |
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Click to access the Control Totals screen to view the current state of the transaction. |
