The Weekly Entry screen is designed to allow ease of entry using the eCMS weekly time cards.
This screen can be accessed by:
Selecting the Weekly option from the Screen Selection drop-down list on the Payroll Entry Header screen.
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Click the
tab.
Job/Sub Job Number
Enter the job/sub job number to be associated with these entries.
Only the time for one job can be entered on each Weekly Detail Entry screen. If an employee works on multiple jobs, enter all the time for the first job. Then click OK. When a new screen displays, change the job number and enter additional information.
Distribution Company/Distribution Division
These fields auto-fill from the entries made on the Payroll Entry Header screen. They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.
All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.
An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction. The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default file.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Work Comp Reference/Code
If a Worker's Compensation Code has been entered in the Employee State and Local Record it displays here. By entering a code in this field, you will override the displayed or default (not displayed) Worker's Compensation Code. A valid Worker's Compensation Code must be entered here or in one of the default files for the entry to be valid.
The default Worker's Compensation Code comes from one of the following files in this priority sequence:
1. Job Cost Master
2. Job Description file
3. Employee State & Local file
4. Employee Class Master
5. Department Master
Employee Class/Type
Enter a new Employee Class, or click the prompt to select a new Employee Class and Employee Type from a list.
Exempt Certified
The default code displayed is from the Employee Master. This code may be overridden by clicking the drop-down prompt and selecting one of the following options from the list.
Yes |
Exclude time for the employee on the Certified Payroll Report. |
No |
Include time for the employee on the Certified Payroll Report. |
Report |
Include time for the employee on the Certified Payroll Report but do not charge the time to the Labor Cost file. |
Department Account/Job Cost Account
These accounts will be displayed only if they were overridden on the previous screen. They cannot be changed. The Job Cost account must have its G/L Application Code set to Job Cost. The Department account must have its G/L Application Code set to General Ledger.
If Standard Labor Costing is being used:
The Department G/L Account will be charged with the Employee’s actual Labor costs
-and-
The Job Cost G/L Account will be charged with the standard Labor cost.
Crew Number
Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.
Crew Group
Enter a Crew Group number, if applicable.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Hour Type
Other Hours are grouped and reported under one of these codes. Other Hours, by differentiating them from Overtime Hours, can be included or excluded from Union Benefits or Workers Compensation premium calculations. Comp Time hours (CE or CU) are only valid if the CGC Human Resources System is installed.
When a proof is run, Subsistence Pay hours (SB) are multiplied by the Other rate, and a non-taxable travel adjustment is created. The Subsistence Pay hours are then dropped from the process. Premium pay rate is used.
These codes are set up in Payroll File Maintenance.
Payroll | Maintenance 2 | Other Hours Types
The following table lists the most commonly used codes ( * - Indicates Premium Pay Rate).
Enter a valid Hour Type code, or click the prompt to select from a list.
Hours Per Day
Enter the hours worked for each day of the week for this line. Hours are entered as whole numbers with fractions converted to two decimal places. For example, twelve and one-half hours would be shown as 01250, one and three quarters hours as 00175.
Employee Type
The Employee Class and Type from the Employee Master file are displayed. One or both of these codes can be changed to another valid code. Changing the Employee Class or Type can change pay rates, worker's compensation code and/or union benefits depending on the information entered in the Employee Master and/or the Job Description, Job Cost or Union files.
Regular Pay Rate
The Regular Hours Pay Rate from the Employee Master or Employee Class file displays. It can be changed for this transaction. Overtime hours are paid at 150% of the regular rate and Other Hours are paid at 200% of the regular rate if overtime and other pay rates have not been entered in the Employee Master file.
Changes made will not affect prior entries but will carry over to following screens. You must be certain to change the rate back to the standard rate if it is not valid for all hours being entered.
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Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen. |
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Click to access the Control Totals screen to view the current state of the transaction. |
