The Regular Entry with Equipment Hours screen is designed to allow the entry of different hours for an Employee and the Equipment on the same transaction.
This screen can be accessed by:
Selecting the Regular & Equipment Hours option from the Screen Selection drop-down list on the Payroll Entry Header screen.
- or -
Clicking the 
tab when it is available on the other entry screens.
Regular Entry with Equipment Hours Entry screen
Customer Number
Used for Time & Material Billing to code costs on jobs used to record costs and billings for multiple customers, such as a service job.
Ticket Number
A Ticket Number is required for any Time & Material job that has its Billing Type set to Time & Material Ticket. Costs are not added to the Time & Material Detail Billing file for these jobs if a Ticket Number is not entered.
Customer Work Order Number
When applicable, enter the customer's work order number.
Exempt Certified
The default code displayed is from the Employee Master. This code may be overridden by clicking the drop-down prompt and selecting one of the following options from the list.
Yes |
Exclude time for the employee on the Certified Payroll Report. |
No |
Include time for the employee on the Certified Payroll Report. |
Report |
Include time for the employee on the Certified Payroll Report but do not charge the time to the Labor Cost file. |
Line Number
Enter the Line Number from the Work Order.
Crew Number
Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.
Crew Group
Enter a Crew Group number, if applicable.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Employee Class/Employee Type
These fields auto-fill from the Employee’s Master record. One or both of these codes can be changed to another valid code. Changing the Employee Class or Type can change Pay rates, Worker's Compensation Code and/or Union Benefits, depending on the information entered in the Employee Master, the Job Description file, the Job Cost file, or the Union Master.
Accept the defaults, enter new values, or click the Employee Type prompt to make these selections from a list.
Union Home/Work
The union number from the Employee Master file (home code) and the default union number from the Job Description file (work code) are displayed.
You may override these codes as required.
Dept Number
Use this field to change the employee's department number which can change the General Ledger Distribution for these hours if you are entering non-job hours.
Equipment Number
If the CGC Equipment Accounting application is being used, enter an Equipment Number to charge the Job with Equipment cost in addition to Labor cost. The Equipment charge is based on the number of hours multiplied by the rate for the Equipment, as defined in the Equipment Rate file.
Note: The same Cost Distribution that is used for Labor is also used for the Equipment entry, with the Cost Type E substituted for the Labor Cost Type.
Equipment Number/Rate Class
If the CGC Equipment Accounting application is part of your package, enter the Equipment Number and Rate Class to charge the Job with Equipment usage in addition to Labor cost. The equipment charge is based on the number of hours entered next to the equipment number times the rate for this equipment in the Equipment Rate file. If no hours are keyed next to the equipment number, the employee hours, on the line above, are used for the equipment. This allows you to have different hours for the employee and the equipment on the same transaction.
Note: You are not required to enter employee hours.
Distribution Company/Distribution Division
These fields auto-fill from the entries made on the Payroll Entry Header screen. They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.
All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.
An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction. The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default file.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Equipment Hours: Regular/Overtime/Other
Enter the hours worked. Hours are entered as whole numbers with fractions converted to two decimal places. For example, twelve and one-half hours would be shown as 01250, one and three-quarters hours as 00175.
Note: Other Hours that are not assigned an Hour Type code will be interpreted by the system as Overtime Hours and assigned a pay rate of 1½ times the regular hourly rate.
Post Labor Costs To
Select where the labor cost is to be charged. A detail record will be created in the Equipment Transaction file for labor costs charged to this piece of equipment.
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Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen. |
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Click to access the Control Totals screen to view the current state of the transaction. |
