The Job With Automatic Crew Fill Entry screen is designed to allow the entry of a Crew Number on the Payroll Entry screen. The Employee Number and Name will be displayed for those Employees who have been assigned this Crew Number in their Employee Master.
This screen can be accessed by selecting the Job - Automatic Crew Fill option from the Screen Selection drop-down list on the Payroll Entry Header screen.
Job with Automatic Crew Fill Entry screen
Department Account/Job Cost Account
These accounts will be displayed only if they were overridden on the previous screen. They cannot be changed. The Job Cost account must have its G/L Application Code set to Job Cost. The Department account must have its G/L Application Code set to General Ledger.
If Standard Labor Costing is being used:
The Department G/L Account will be charged with the Employee’s actual Labor costs
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The Job Cost G/L Account will be charged with the standard Labor cost.
Job/Sub Number
Enter the Job/Sub-Job number to be associated with these entries.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Shift
This field defaults to the entry in the Employee Master. To override that value, click the prompt and select one of the following from the drop-down list.
Standard
Swing
Graveyard
The entry in this field will determine if additional pay (Shift Differential) is to be added to the Employee’s Pay rate.
Shift Differential amounts are entered in the Payroll Default Values and the Employee Class files.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Payroll | Maintenance 1 | Employee Class Master
Day
Day Number 1 = 1st day of payroll week.
Enter the number that represents the Day of the Week for this entry. Separate entries can be made for each day, or part of a day, or a single entry can be made for the entire week (enter 0 for the Day Number. The system interprets Day Number 0 as Day Number 7).
This field is not mandatory, but the system assumes Day Number 7 when the Day Number entered is 0. Certified Payroll Reports are not generated, but Employees do receive paychecks.
If Worker’s Compensation rates, Pay rates, and Deductions and Benefits have been set up using Date Sensitivity functionality, then time should be entered by Day Number.
Crew Number
Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.
Crew Group
Enter a Crew Group number, if applicable.
Distribution Company/Distribution Division
These fields auto-fill from the entries made on the Payroll Entry Header screen. They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.
All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.
An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction.
The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default file.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Employee Number
Enter the Employee's number, or click the prompt to select from a list. The Employee must have active records in the Employee Master and the Employee State and Local file. If either of these records is missing, an error message will display and processing for this Employee cannot proceed until this is corrected.
Hours: Regular/Other
Enter the number of regular and other hours for this employee. Hours are entered as whole numbers with fractions converted to decimal places. For example, twelve and one-half hours would be shown as 01250, one and three-quarters hours as 00175.
Regular hours can be automatically converted to overtime hours by the Payroll System. Review the Payroll Installation Documentation for information on using this feature.
Note: Other Hours that are not assigned an Hour Type code will be interpreted by the system as Overtime Hours and assigned a pay rate of 1½ times the regular hourly rate.
Hour Type
Other Hours are grouped and reported under one of these codes. Other Hours, by differentiating them from Overtime Hours, can be included or excluded from Union Benefits or Workers Compensation premium calculations. Comp Time hours (CE or CU) are only valid if the CGC Human Resources System is installed.
When a proof is run, Subsistence Pay hours (SB) are multiplied by the Other rate, and a non-taxable travel adjustment is created. The Subsistence Pay hours are then dropped from the process. Premium pay rate is used.
These codes are set up in Payroll File Maintenance.
Payroll | Maintenance 2 | Other Hours Types
The following table lists the most commonly used codes ( * - Indicates Premium Pay Rate).
Enter a valid Hour Type code, or click the prompt to select from a list.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Employee Class/Employee Type
These fields auto-fill from the Employee’s Master record. One or both of these codes can be changed to another valid code. Changing the Employee Class or Type can change Pay rates, Worker's Compensation Code and/or Union Benefits, depending on the information entered in the Employee Master, the Job Description file, the Job Cost file, or the Union Master.
Accept the defaults, enter new values, or click the Employee Type prompt to make these selections from a list.
Union Number
This field auto-fills with the Union Number from the Employee’s Master record. Accept this entry, enter a new number, or click the prompt to select from a list.
Equipment Number
Enter the Equipment Number to which this repair is to be charged. A detail record will be created in the Equipment Transaction file for labor costs charged to this piece of equipment.
Hours
Enter the number of equipment hours.
Work Order Number
Enter the customer's Work Order number for this detail line to override the header entry.
Ticket Number
Enter a Ticket Number for this detail line to override the header entry.
A Ticket Number is required for Time & Material jobs that have a Type 4 Billing Code (Time & Material). Costs are not added to the Time & Material Detail Billing file for a Type 4 job if a Ticket Number is not entered. This number can be overridden at the detail level.
Day
Day 1=1st day of payroll week.
To override the header entry, enter the number that represents the day of the week for this entry. You may make separate entries for each day or part of a day, or make one entry (enter as day 0) for the entire week.
If you do not change this field, the default of “0” will be used, and the system will assume Day 7. Certified Payroll Reports are not generated, but Employees do receive paychecks.
Job/Sub Job #
These fields will auto-fill with the Job Number and Sub Job Number at the top of the screen however they can be overridden.
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Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen. |
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Click to access the Control Totals screen to view the current state of the transaction. |
