Regular Entry

Regular Entry screen

Distribution Company/Distribution Division

These fields auto-fill from the entries made on the Payroll Entry Header screen. They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.

All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.

An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction. The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default file.

Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen

Exempt Certified

The default code displayed is from the Employee Master. This code may be overridden by clicking the drop-down prompt and selecting one of the following options from the list.

Crew Number

Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.

Crew Group

Enter a Crew Group number, if applicable.

Day Number

Day Number 1 = 1st day of payroll week.

Enter the number that represents the Day of the Week for this entry. Separate entries can be made for each day, or part of a day, or a single entry can be made for the entire week (enter 0 for the Day Number. The system interprets Day Number 0 as Day Number 7).

This field is not mandatory, but the system assumes Day Number 7 when the Day Number entered is 0. Certified Payroll Reports are not generated, but Employees do receive paychecks.

If Worker’s Compensation rates, Pay rates, and Deductions and Benefits have been set up using Date Sensitivity functionality, then time should be entered by Day Number.

Regular Hours/Other Hours

Enter the number of Regular Hours and Other Hours for this entry. These fields are 5 characters in length and will accept two whole numbers, a decimal point, and two decimal places.

If negative hours are needed to correct distributions from a previous payroll, enter those hours on the exception screen.

Regular hours can be automatically converted to overtime hours by the Payroll System. Review the Payroll Installation Documentation for more information.

Note: Other Hours that are not assigned an Hour Type code will be interpreted by the system as Overtime Hours and assigned a pay rate of 1½ times the regular hourly rate.

Hour Type

Other Hours are grouped and reported under one of these codes. Other Hours, by differentiating them from Overtime Hours, can be included or excluded from Union Benefits or Workers Compensation premium calculations. Comp Time hours (CE or CU) are only valid if the CGC Human Resources application is installed.

When a proof is run, Subsistence Pay hours (SB) are multiplied by the Other rate, and a non-taxable travel adjustment is created. The Subsistence Pay hours are then dropped from the process. Premium pay rate is used.

These codes are set up in Payroll File Maintenance.

Payroll | Maintenance 2 | Other Hours Types

The following table lists the most commonly used codes ( * - Indicates Premium Pay Rate).

Enter a valid Hour Type code, or click the prompt to select from a list.

Job/Sub Job Number

Enter the Job/Sub Job number to be associated with these entries, or click the Sub Job prompt to select from a list.

Cost Distribution

All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.

Cost Type

Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.

Employee Class/Employee Type

These fields auto-fill from the Employee’s Master record. One or both of these codes can be changed to another valid code. Changing the Employee Class or Type can change Pay rates, Worker's Compensation Code and/or Union Benefits, depending on the information entered in the Employee Master, the Job Description file, the Job Cost file, or the Union Master.

Accept the defaults, enter new values, or click the Employee Type prompt to make these selections from a list.

Union Number

This field auto-fills with the Union Number from the Employee’s Master record. Accept this entry, enter a new number, or click the prompt to select from a list.

Equipment Number

If the eCMS Equipment Accounting application is being used, enter an Equipment Number to charge the Job with Equipment cost in addition to Labor cost. The Equipment charge is based on the number of hours multiplied by the rate for the Equipment, as defined in the Equipment Rate file.

Note: The same Cost Distribution that is used for Labor is also used for the Equipment entry, with the Cost Type E substituted for the Labor Cost Type.

	Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen.
	Click to access the Control Totals screen to view the current state of the transaction.

ERRORS

If error messages display on the bottom of the screen they will be coded with the line number of the invalid entry. If necessary, correct the invalid entry, and then click OK. When all entries are correct, a blank Detail screen displays to enter additional transactions.

To change a default value not displayed on the Regular Entry screen (such as Worker's Comp, Pay Rate, State Code, and so on).