The Service Request entry screen can be accessed by:
Selecting the Service Request option from the Screen Selection drop-down list on the Payroll Entry Header screen.
- or -
Clicking the 
tab when it is available on the other entry screens.
Distribution Company/Distribution Division
These fields auto-fill from the entries made on the Payroll Entry Header screen. They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.
All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.
An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction. The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default file.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Exempt Certified
The default code displayed is from the Employee Master. This code may be overridden by clicking the drop-down prompt and selecting one of the following options from the list.
Yes |
Exclude time for the employee on the Certified Payroll Report. |
No |
Include time for the employee on the Certified Payroll Report. |
Report |
Include time for the employee on the Certified Payroll Report but do not charge the time to the Labor Cost file. |
Crew Number
Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.
Crew Group
Enter a Crew Group number, if applicable.
Day
Day 1=1st day of payroll week.
Enter the number that represents the day of the week of the entry. You may make separate entries for each day or part of a day, or make one entry (enter as day 0) for the entire week.
This field is not mandatory, but if you enter 0, the system assumes Day 7. Certified Payroll Reports are not generated, but employees do receive paychecks.
If workers compensation rates, pay rates, deductions, and benefits have been set up using Date Sensitivity functionality, then time should be entered by day number.
Hours
Enter the hours worked. Hours are entered as whole numbers with fractions converted to two decimal places. For example, twelve and one-half hours would be shown as 01250, one and three-quarters hours as 00175.
Hour Type
Other Hours are grouped and reported under one of these codes. Other Hours, by differentiating them from Overtime Hours, can be included or excluded from Union Benefits or Workers Compensation premium calculations. Comp Time hours (CE or CU) are only valid if the CGC Human Resources System is installed.
When a proof is run, Subsistence Pay hours (SB) are multiplied by the Other rate, and a non-taxable travel adjustment is created. The Subsistence Pay hours are then dropped from the process. Premium pay rate is used.
These codes are set up in Payroll File Maintenance.
Payroll | Maintenance 2 | Other Hours Types
The following table lists the most commonly used codes ( * - Indicates Premium Pay Rate).
Enter a valid Hour Type code, or click the prompt to select from a list.
Request/Task Number
Enter the Service Request Number to which you want the time charged. The job distribution and General Ledger information is retrieved from the Job Cost or Job Description file unless you override it with an entry on this screen.
If a Service Request and Task Number are entered, the Customer, Job/Sub Job, Cost Distribution and Cost Type fields will auto-fill from the Service Request record.
Job/Sub Job Number
These fields auto-fill from the entries on the Service Request. Accept these entries, enter a new Job/Sub Job number to be associated with these entries, or click the Sub Job prompt to select from a list.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Department Number
Enter a department number to override the entry in Payroll defaults.
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Click to process these entries. The fields, Customer Number, Job/Sub Job Number and Cost Distribution and Cost Type, will auto-fill from the Service Request record when a Service Request and Task Number have been entered. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen. |
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Click to access the Control Totals screen to view the current state of the transaction. |
