The Piece Work Entry screen can be accessed by:
Selecting the Piece Work option from the Screen Selection drop-down list on the Payroll Entry Header screen.
- or -
Clicking the 
tab when it is available on the other entry screens.
Day
Enter the number representing the day of the week of the entry. You may make separate entries for each day or part of a day, or make one entry (enter as day 0) for the entire week.
This field is not mandatory. However, if you do not enter a number, the default is 0 and you will not generate the correct detail for jobs requiring Certified Payroll reports.
Actual Hours
Enter the actual hours worked. Hours are entered as whole numbers with fractions converted to two decimal places. For example, twelve and one-half hours would be shown as 01250, one and three-quarters hours as 00175.
Quantity
Enter the quantity installed.
Piece Rate
Enter the rate to be multiplied by the quantity installed to calculate the gross pay.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Department Number
Use this field to change the employee's department number which can change the General Ledger Distribution for these hours if you are entering non-job hours.
Department Account/Job Cost Account
These accounts will be displayed only if they were overridden on the previous screen. They cannot be changed. The Job Cost account must have its G/L Application Code set to Job Cost. The Department account must have its G/L Application Code set to General Ledger.
If Standard Labor Costing is being used:
The Department G/L Account will be charged with the Employee’s actual Labor costs
-and-
The Job Cost G/L Account will be charged with the standard Labor cost.
State Home/Work
If a State code is not entered, the State Tax code in the Employee Master is used. If the State code in the Employee Master is blank, then the Payroll State code from the Job Description file is used.
These codes may be overridden as required, however the replacement code must be currently set up in the State/Local Data section of the Employee’s Master.
SUTA (State) |
If the Employee does not have a SUTA State code in their Employee Master, and the State code in the Job Description file is different from the SUTA State code in the Employee Master, then a Distribution Record for the Job's State code must exist in the Employee's Master in order to track the Employee's SUTA earnings. |
Local Home/Work
If a Local code is not entered, the Local Tax code in the Employee Master is used. If the Local code in the Employee Master is blank, then the Payroll Local code from the Job Description file is used.
These codes may be overridden as required, however the replacement code must be currently set up in the State/Local Data section of the Employee’s Master.
Union Home/Work
The Union number from the Employee Master (Home code), and the default Union number from the Job Description Master (Work code) are displayed. These codes may be overridden as required.
Employee Class/Employee Type
These fields auto-fill from the Employee’s Master record. One or both of these codes can be changed to another valid code. Changing the Employee Class or Type can change Pay rates, Worker's Compensation Code and/or Union Benefits, depending on the information entered in the Employee Master, the Job Description file, the Job Cost file, or the Union Master.
Accept the defaults, enter new values, or click the Employee Type prompt to make these selections from a list.
Work Comp - State
Enter a State code to indicate which state record to use for Worker’s Compensation.
The following lists the sequence in which the system will select the state code to be used:
1. The State code entered on this screen.
2. The State code entered in the Employee Master.
3. The Payroll State code Job Description file.
Work Comp - Reference/Work Comp - Code
Enter a Worker's Compensation Policy Reference Number and a Worker's Compensation Classification Code to override the displayed code. The code entered must be a valid record in the Worker's Comp Rate file and the Policy Reference Number file.
The actual codes used are based on the data entered in the following files.
The files are listed in the order used when applicable codes are entered in multiple files.
Job Cost Master
Job Description file
Employee State and Local file
Employee Class Master
Department Master
Ticket Number
A Ticket Number is required for any Time & Material job that has its Billing Type set to Time & Material Ticket. Costs are not added to the Time & Material Detail Billing file for these jobs if a Ticket Number is not entered.
Customer Number
Used for Time & Material Billing to code costs on jobs used to record costs and billings for multiple customers, such as a service job.
Customer Work Order
When applicable, enter the customer's work order number.
Adjustment Type/Adjustment Amount/Adjustment Number/G/L Account
Adjustments to income or deductions can be entered.
One of the following codes must be entered to define the type of entry being made:
Adjustment
Union Deduction
Absent W/O Leave
Worker's Comp. Deduction
Payroll Deduction
Human Resources
Absent W/Leave
Eighth Hour
You must also enter a valid adjustment or deduction number and General Ledger account. A master record for the adjustment or deduction number must be in the Deduction Distribution file. You may enter up to five deductions or adjustments on each screen.
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Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen. |
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Click to access the Control Totals screen to view the current state of the transaction. |
