Job with Cost Distribution

Payroll Entry Header	Repair & Job	Job - Union & Equipment
Regular Entry	Weekly	Job - Piece Work
Reg. & Equip. Hours	Service	Job - Automatic Crew Fill
Reg. & Pay Rate	Piece Work	Job - Cost Distribution
Exception	Job - Adjustments	Job - Cost Dist. & Emp. Class
Repair	Job - Work Order	Job - Equipment Usage Hours.

The Job with Cost Distribution Entry screen can be accessed by selecting the Job - Cost Distribution option from the Screen Selection drop-down list on the Payroll Entry Header screen.

Enter the Job/Sub Job number to be associated with these entries, or click the Sub Job prompt to select from a list.

Enter the Cost Type to be associated with the Cost Distributions for these entries.

This field defaults to the entry in the Employee Master. To override that value, click the prompt and select one of the following from the drop-down list.

The entry in this field will determine if additional pay (Shift Differential) is to be added to the Employee’s Pay rate. Shift Differential amounts are entered in the Payroll Default Values and the Employee Class files.

Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen

Enter the number that represents the Day of the Week for this entry. Separate entries can be made for each day, or part of a day, or a single entry can be made for the entire week (enter 0 for the Day Number. The system interprets Day Number 0 as Day Number 7).

This field is not mandatory, but the system assumes Day Number 7 when the Day Number entered is 0. Certified Payroll Reports are not generated, but Employees do receive paychecks.

If Worker’s Compensation rates, Pay rates, and Deductions and Benefits have been set up using Date Sensitivity functionality, then time should be entered by Day Number.

Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.

These fields auto-fill from the entries made on the Payroll Entry Header screen. They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.

All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.

An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction.

The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default file.

Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen

All Alpha, All Numeric or Both Alpha/Numeric as defined in the Company Default Values

Enter the job cost distributions (maximum of 9 for the same job/sub job) associated with these entries.

Enter the Employee's number, or click the prompt to select from a list. The Employee must have active records in the Employee Master and the Employee State and Local file. If either of these records is missing, an error message will display and processing for this Employee cannot proceed until this is corrected.

Time can be entered for up to five (5) Employees per screen. If the screen is full, click OK to display an additional Entry screen.

Enter the employees rate per hour to override the rate in the Employee Master or Employee Class files.

If you are entering hours other than Regular on this line, enter a valid type code to describe the type of hours entered. This code must be set up in the Payroll Other Hours Types file.

Enter the hours worked for each day and cost distribution. Use the column associated with the applicable cost distribution. For example, if the hours entered are to be distributed to the cost distribution entered on line 5 at the top of the screen, enter the hours in row 5.

	Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen.
	Click to access the Control Totals screen to view the current state of the transaction.