Job with Equipment Usage Hours

Use this screen to differentiate between employees who have equipment hours and those who do not. You can enter both employees and hours, and equipment and hours; and the hours do not need to be the same.

If you enter equipment hours, you must also enter an equipment number or the system will not save the information.

You must also enter an employee number, and if you do not enter a day, then 0 is assumed. See the description for the Day Number field below for further information.

Job with Equipment Usage Hours Entry screen

Job/Sub Job Number

Enter the Job/Sub Job number to be associated with these entries, or click the Sub Job prompt to select from a list.

Cost Type

Enter the Cost Type to be associated with the Cost Distributions for these entries.

Shift

This field defaults to the entry in the Employee Master. To override that value, click the prompt and select one of the following from the drop-down list.

• Standard

• Swing

• Graveyard

The entry in this field will determine if additional pay (Shift Differential) is to be added to the Employee’s Pay rate. Shift Differential amounts are entered in the Payroll Default Values and the Employee Class files.

Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen

Payroll | Maintenance 1 | Employee Class Master

Day Number

Day Number 1 = 1st day of payroll week.

Enter the number that represents the Day of the Week for this entry. Separate entries can be made for each day, or part of a day, or a single entry can be made for the entire week (enter 0 for the Day Number. The system interprets Day Number 0 as Day Number 7).

This field is not mandatory, but the system assumes Day Number 7 when the Day Number is left at the default of 0. Certified Payroll Reports are not generated, but Employees do receive paychecks.

If Worker’s Compensation rates, Pay rates, and Deductions and Benefits have been set up using Date Sensitivity functionality, then time should be entered by Day Number.

Crew Number

Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.

Crew Group

Enter a Crew Group number, if applicable.

Distribution Company / Distribution Division

These fields auto-fill from the entries made on the "Payroll Entry - Detail Specification screen" on page 5-4. They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.

All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.

An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction. The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default file.

Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen

Cost Distributions (1-6)

All Alpha, All Numeric or Both Alpha/Numeric as defined in the Company Default Values.

Enter the job cost distributions associated with these entries, or click the prompt to select from a list. Use the column associated with the applicable entry in the Hours: Regular/Other field. For example, if the cost distribution entered is to be associated with the hours on line 5, then enter the cost distribution on line 5 at the top of the screen.

Employee Number

Enter the Employee's number, or click the prompt to select from a list. The Employee must have active records in the Employee Master and the Employee State and Local file. If either of these records is missing, an error message will display and processing for this Employee cannot proceed until this is corrected.

If the screen is full, click the page down arrow to display an additional screen.

Equipment Number

If the Equipment Accounting application is being used, enter an Equipment Number to charge the Job with Equipment cost in addition to Labor cost. The Equipment charge is based on the number of hours multiplied by the rate for the Equipment, as defined in the Equipment Rate file.

The same Cost Distribution that is used for Labor is also used for the Equipment entry, with the Cost Type E substituted for the Labor Cost Type.

Hours Type

Other Hours are grouped and reported under one of these codes. Other Hours, by differentiating them from Overtime Hours, can be included or excluded from Union Benefits or Workers Compensation premium calculations. Comp Time hours (CE or CU) are only valid if the CGC Human Resources System is installed.

When a proof is run, Subsistence Pay hours (SB) are multiplied by the Other rate, and a non-taxable travel adjustment is created. The Subsistence Pay hours are then dropped from the process. Premium pay rate is used. These codes are set up in Payroll File Maintenance.

Payroll | Maintenance 2 | Other Hours Types

The following table lists the most commonly used codes ( * - Indicates Premium Pay Rate).

  Hour Type Code Table

Enter a valid Hour Type code, or click the prompt to select from a list.

Hours: Regular / Other (1-6)

Enter the number of regular and other hours for this employee. Hours are entered as whole numbers with fractions converted to decimal places. For example, twelve and one-half hours would be shown as 01250, one and three-quarters hours as 00175.

Regular hours can be automatically converted to overtime hours by the Payroll System. Review the Payroll Installation Documentation for information on using this feature.

If you enter hours in the Other Hours field, and do not enter an Other Hours Type Code, the system assumes those hours as Overtime hours at the rate of 1½ times the regular hourly rate.

Enter the hours worked for each day and cost distribution. Use the column associated with the applicable cost distribution. For example, if the hours entered are to be distributed to the cost distribution entered or selected on line 5 at the top of the screen, enter the hours in row 5.

Employee Class / Employee Type

These fields auto-fill from the Employee’s Master record. One or both of these codes can be changed to another valid code. Changing the Employee Class or Type can change Pay rates, Worker's Compensation Code and/or Union Benefits, depending on the information entered in the Employee Master, the Job Description file, the Job Cost file, or the Union Master.

Accept the defaults, enter new values, or click the Employee Type prompt to make these selections from a list.

Department Number

The Department Number from the Employee file displays; you may override it at this time. Changing the Department Number can change the General Ledger distribution of the repair labor hours, wages and burden, and may effect the worker's compensation rate used for this entry.

	Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen.
	Click to access the Control Totals screen to view the current state of the transaction.