This screen can be accessed by selecting the Job - Work Order option from the Screen Selection drop-down list on the Payroll Entry Header screen.
Job with Work Order Entry screen
Job/Sub Job Number
Enter the Job/Sub Job number to be associated with these entries, or click the Sub Job prompt to select from a list.
Shift
This field defaults to the entry in the Employee Master.
To override that value, click the prompt and select one of the following from the drop-down list.
Standard
Swing
Graveyard
The entry in this field will determine if additional pay (Shift Differential) will be added to the Employee’s Pay rate. Shift Differential amounts are entered in the Payroll Default Values and the Employee Class files.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Payroll | Maintenance 1 | Employee Class Master
Day Number
Day Number is the = 1st day of payroll week. If you payroll is Sunday to Saturday, this would be Sunday's date. If your payroll is Monday to Sunday, this would be Monday's date.
Enter the number that represents the Day of the Week for this entry. Separate entries can be made for each day, or part of a day, or a single entry can be made for the entire week (enter 0 for the Day Number. The system interprets Day Number 0 as Day Number 7).
This field is not mandatory, but the system assumes Day Number 7 when the Day Number entered is 0. Certified Payroll Reports are not generated, but Employees do receive paychecks.
If Worker’s Compensation rates, Pay rates, and Deductions and Benefits have been set up using Date Sensitivity functionality, then time should be entered by Day Number.
Crew Number
Enter a Crew Number to override that entry in the Employee Master. The Crew Number is used to print Checks, Time Cards, and the Payroll Register ordered by Crew Number.
Crew Group
Enter a Crew Group number, if applicable.
Distribution Company/Distribution Division
These fields auto-fill from the entries made on the Payroll Entry Header screen . They can be changed as required, by entering new values or clicking the Distribution Division prompt to select from a list. These fields are used to charge the Employee's time to a Company/Division other than those originally specified.
All Labor Cost and Burden are charged to the Job Cost and/or General Ledger accounts in the Distribution Company/Division.
An Intercompany Payable and Receivable General Ledger transaction is created for the total amount of the intercompany transaction. The system uses the General Ledger Intercompany Payable and Receivable accounts entered in the Payroll Default file.
Admin | Application Installation | Set-Up Default Values | Payroll option - 2nd screen
Union Number
This field auto-fills with the Union Number from the Employee’s Master record. Accept this entry, enter a new number, or click the prompt to select from a list.
Employee Number
Enter the Employee's number, or click the prompt to select from a list. The Employee must have active records in the Employee Master and the Employee State and Local file. If either of these records is missing, an error message will display and processing for this Employee cannot proceed until this is corrected.
Employee Class/Employee Type
These fields auto-fill from the Employee’s Master record. One or both of these codes can be changed to another valid code. Changing the Employee Class or Type can change Pay rates, Worker's Compensation Code and/or Union Benefits, depending on the information entered in the Employee Master, the Job Description file, the Job Cost file, or the Union Master.
Accept the defaults, enter new values, or click the Employee Type prompt to make these selections from a list.
Cost Distribution
All alpha, all numeric or both alpha/numeric as defined in the company defaults. Enter a Cost Distribution or click the Cost Type prompt the make these selections from a list.
Cost Type
Enter the Cost Type to be associated with these entries, or click the prompt to select from a list.
Hours (Regular/Other)
Enter the number of regular and other hours for this entry. Hours are entered as whole numbers with fractions converted to decimal places. For example, twelve and one-half hours would be shown as 01250, one and three-quarters hours as 00175.
If negative hours need to be entered to correct distributions from a previous payroll, enter those hours on the exception screen.
Regular hours can be automatically converted to overtime hours by the Payroll System. Review the Payroll Section in the System Administration Online Help for information on using this feature.
Note: Other Hours that are not assigned an Hour Type code will be interpreted by the system as Overtime Hours and assigned a pay rate of 1½ times the regular hourly rate.
Hour Type
Other Hours are grouped and reported under one of these codes. Other Hours, by differentiating them from Overtime Hours, can be included or excluded from Union Benefits or Workers Compensation premium calculations. Comp Time hours (CE or CU) are only valid if the CGC Human Resources System is installed.
When a proof is run, Subsistence Pay hours (SB) are multiplied by the Other rate, and a non-taxable travel adjustment is created. The Subsistence Pay hours are then dropped from the process. Premium pay rate is used.
These codes are set up in Payroll File Maintenance.
Payroll | Maintenance 2 | Other Hours Types
The following table lists the most commonly used codes ( * - Indicates Premium Pay Rate).
Enter a valid Hour Type code, or click the prompt to select from a list.
Work Order
Enter the customer's work order number.
 |
Click to process these entries. The employee entry hours portion of the screen will refresh. The group number will remain the same for any subsequent entries. When you have completed your entries, click OK to accept these entries. Click the CONTROL TOTALS button to display the Control Totals screen. |
 |
Click to access the Control Totals screen to view the current state of the transaction. |
